What are Automated Emails?
One of the most powerful features in TraceGains is the automated notifications that get sent to suppliers that request specific documentation.
How to set the frequency of automated emails
There are two attributes built into the system to allow users to customize when these notifications go out: "Document Item Trigger eNotify" and "Document Supplier Trigger eNotify". Use these to associate the notifications with the applicable item- and supplier-level document groups.
Step 1: Click the Configuration Icon in the far upper-right corner and select Attributes from the drop-down.
Step 2: Filter attribute list by typing "trigger" into the Name field.
Step 3: Click the edit icon for Document <Supplier or Item> Trigger eNotify Attribute as appropriate.
Step 4: To modify when notifications go out, click 'Manage Script'
If you do not see the 'Manage Script' option, first try clicking 'Apply Recommended Script.'
Step 5: Set the Days of Month to Send column to the desired dates. Adjust other components as needed.
Step 6: Click 'Save'.
Step 7: Back on the Attributes grid-page, click the Business Rules icon on the '...eNotify' row. Ensure the <Supplier or Item> Document Groups (the "Value" column) are correct and tied to the correct eNotification profiles to send the right messages.
Repeat all steps for your Supplier Document Trigger, ensuring the Groups are tied to eNotification profiles that indicate "Supplier" rather than "Item" documents.