What are Email Blasts?
An email blast (eBlast ) is a pre-scheduled mass emailing of document requests and other communications to many suppliers at once. TraceGains is designed to send email blasts automatically to your suppliers at pre-designated times, but you can also manually eBlast suppliers at any time by using this feature.
Why use Email Blasts?
Running your business requires a great deal of communication with your suppliers, even hundreds of emails per day. Email blasting allows you to configure scheduling and content for as many different purposes as you need and have the system automatically send them out according to rules you set up.
Now that you understand what email blasts are and why they’re useful, let’s look at how TraceGains actually sends them.
In TraceGains, email blasts are powered by Email Notifications. Email notifications define what gets sent, who receives it, and when it goes out — using a combination of templates, groups, and profiles.
How to Manually Send an Email Blast to Suppliers
Step 1: Navigate to the Supplier Management > Suppliers, Partners, or Items Supplied sub-tabs.
-eBlasts concerning item-level documentation must be sent from the Items Supplied tab.
Step 2: Select which suppliers or items you want to eBlast by marking the appropriate box at the left end of their respective grid rows. Clicking the box at the top will select all supplier/item rows on the one page you're currently on.
Step 3: Click the hamburger menu at upper-right and select Email Blast from the drop-down.
Step 4: Select which Email Profile you’d like to send and click Continue.
Step 5: Double-check that the number of recipients looks correct, then click Send Email Blast.
Your eBlast has been sent! You can close the dialogue box.
Automated Email Blasts
Automated Email Blasts can be configured to send emails based on attributes, business rules, and workflows. See Automated Email Blasts for setup details.
Summary
Email Blasts allow you to send a single communication to a large group of recipients efficiently using your configured templates and profiles.
Next, we’ll look at Email Logs and how to check the status and history of sent emails.